By deploying HRMS software, organizations can store their employees’ personal data safely and securely. A robust HRMS software encrypts sensitive and confidential employee information so that any random entity cannot access them.
Usually, organizations hire cybersecurity experts and consultants who can provide further insights and guidance on strengthening data security in their companies.
However, with an HRMS at your disposal, the provisions of the Personal Data Protection Bill will be automatically followed since it will be updated by the software vendor for maintaining compliance. It will also automate the entire data security process.
How Does Personal Data Protection Bill Change HR Data Management?
Digital Personal Data Protection Bill ensures data protection in various ways by introducing people with clear rules and guidelines for handling personal information in the digital realm.
Let us discuss how deploying a robust HRMS will help automate personal data management with the help of the PDP Bill.
➔ Data Processing Rules
The PDP bill sets forth rules and regulations for the right processing of employee data. It defines the lawful grounds for data processing, such as obtaining explicit consent from individuals, fulfilling contractual obligations, or complying with legal requirements.
By establishing these rules, the bill provides assurance to HR process, analyze and maintain personal data fairly and lawfully.
➔ Individual Rights
The PDP bill grants individuals certain rights over their personal data. The employee can correct the data inaccuracies or delete the unwanted data after getting special permission from the management.
By empowering individuals with these rights, the bill gives them greater control over their personal information.
➔ Data Security Measures
The PDP bill changes the security process of employee data. Organizations need to have a bill for a better implementation of security, measuring to protect personal data from unauthorized access, disclosure, alteration, or destruction.
It may set specific standards for data security and require organizations to report any data breaches promptly.
➔ Data Localization
Often HRs are required to store and process certain kinds of employee data within the company premises. The personal data protection bill helps HR perform data handling without facing data breaches.
The law ensures that data is subject to local laws or company policy and protections, reducing the risk of data exposure to foreign jurisdictions with potentially weaker data protection laws.
➔ Regulatory Authority
The bill may establish a regulatory authority responsible for overseeing and enforcing employee data protection laws.
This law can investigate complaints, conduct audits, issue fines or penalties for non-compliance, and provides proper guidance to organizations on data protection best practices.
➔ Cross-Border Data Transfers
The company often is required to transfer personal data outside the country. The bill ensures that the organizations follow adequate safeguards to protect the company data during the transfer.
It may involve the use of standard contractual clauses or other legally recognized mechanisms for cross-border data transfers.
➔ Accountability and Compliance
The Bill ensures the accuracy in accountability of data processing activities. Organizations may be required to maintain records of their processing activities and demonstrate compliance with the relevant data protection laws.
Overall, a well-designed Data Protection Bill can provide a comprehensive framework for safeguarding employee personal data, protecting individual privacy rights, and fostering a culture of responsible data handling in the digital age.
By adhering to the provisions of the Bill, organizations can build trust with their customers and stakeholders while ensuring that personal data remains secure and confidential.
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Compliance with Data Protection Laws
HRMS software will help in staying compliant with the Personal Data Protection Bill to ensure data protection and security of the employee data. Since HRMS deals with the employee management process, the data related to onboarding, offboarding, attendance, payroll, etc. should be stored securely.
The HRMS will ensure that the data is stored as well as accessed securely since it will be compliant with the provisions of the PDP Bill.
How does Pocket HRMS ensure compliance with PDP?
It is evident that the HRMS software is directly responsible for ensuring compliance with the Personal Data Protection Bill in handling employee data.
HRMS software developers like Pocket HRMS have already implemented employee data protection policies in their systems and are striving towards providing enhanced data protection to secure employees’ personal data and company databases.
Pocket HRMS employs Microsoft Azure cloud infrastructure, which provides advanced military-grade 256-bit encryption for saving company and employee data securely. This system prevents the database from unauthorized access and data breaches.
By complying with the PDP Bill rules and regulations, Pocket HRMS can store Sensitive Personal Identifying Information (SPII) data securely with a multi-layered encryption system.
Features of Pocket HRMS Data Protection
- A centralized data maintenance service that encrypts, decrypts, and maintains employee personal data.
- Enterprise-grade 256-bit encryption with Microsoft Azure cloud infrastructure.
- User access control to ensure effective data abstraction.
- Well-scrutinized database for convenient application maintenance and compliant MIS reporting.
- Bulk data processing for simplified data imports and report generation.
End Note
Personal data protection is an essential aspect of safeguarding every individual’s privacy. Hence, every organization should have the right HRMS software which is compliant with personal data protection policies and practices.
