Goodbyes are a sad reality of our lives, and the sentiment applies to our co-workers with whom we spend most of our waking hours!
If you are reading this, we are sure that you want to craft a heart-warming last working day email to your colleagues and friends with whom you have shared the highs and lows of corporate life.
Sending a last day in office mail is also a good way of appreciating your colleagues and the company, while also strengthening your professional network. It allows you to leave a mark on your colleagues, helping you close your ties on a positive note. Hence, with this blog, we are sharing some tips and templates to help you write the best last working day email for your co-workers.
Last Working Day Email Sample
Last Working Day Email Template
Feel free to use the following ‘thank you email for last working day’ templates to help you craft your last working day email and make your last message meaningful and effective to your workmates.
Here are a few templates on how to write a last working day email to your co-workers:
1. Last Working Day Email to Colleagues
Last Working Day Email
Dear [Colleague’s Name],
I am mailing to let you know that [Date] will be my last day at [Company Name]. So, I wanted to take a moment to express my gratitude to every one of you for the incredible support and guidance you’ve shown me during my time here.
Working with all of you has been a truly inspiring experience, and I will cherish the memories we’ve created together. I have learned so much from each of you, and I am thankful for the opportunity to have been a part of such a talented team.
I want to extend a special thank you to [Reporting Manager’s Name] for their leadership and support, and to my teammates for their collaboration and inclusive nature. I will miss our daily interactions and the sense of belonging that comes with being part of this amazing team.
Although I am sad to be leaving, I look forward to the new opportunities that lie ahead. I hope to stay in touch with all of you and continue our friendship outside of the office. [Include inside jokes and special moments here].
Thank you once again for everything. I will always look back on my time at [The Company Name] with fondness and gratitude.
Best regards,
[Your Name]
2. Last Working Day Email to Manager
Last Working Day Email
Dear [Manager’s Name],
As you are already aware, my last day at [Company Name] will be in a few days. Before I leave, I wanted to take a moment to express my deepest gratitude for your leadership, guidance, and support during my tenure here.
Working under your mentorship has been an incredibly rewarding experience. Your wisdom, encouragement, and dedication to excellence have not only helped me grow professionally but also inspired me to push my limits and strive for success.
I sincerely thank you for believing in me and providing me with opportunities to learn and develop new skills [in a specific project or domain]. Your leadership style has been a true inspiration, and I feel fortunate to have had the chance to work with someone as knowledgeable and supportive as you. For example, [include some examples of their leadership which helped you].
I will always look back on my time at [Company Name] with fondness and gratitude, thanks, largely to your leadership and guidance. Thank you once again for everything. I hope our paths cross again in the future, and I wish you all the best in your future endeavours.
Best regards,
[Your Name]
3. Last Working Day Email to Your Direct Reporting Manager
Last Working Day Email
Dear [Direct Reporting Manager’s Name],
As you already know, I will be leaving [Company Name] in a few days. Before I leave, I wanted to express my deepest appreciation for your guidance, support, and leadership during my time here.
Working under your supervision has been an invaluable experience. Your mentorship and encouragement in [project name] have not only helped me grow professionally but have also inspired me to strive for excellence in everything I do. I am truly grateful for the opportunities you have provided me to learn and develop new skills.
I want to thank you for your trust in me and for always being there to offer guidance and support when I needed it most. When I was [include an occasion where they helped you].
Your leadership style has been a source of inspiration for me, and I feel privileged to have had the opportunity to work with someone as knowledgeable and supportive as you and hence, I would love to keep in touch.
Thank you once again for everything. I hope to inspire someone as much as you inspired me!
Best regards,
[Your Name]
4. Last Working Day Email to the Entire Organization
Last Working Day Email
Dear Team,
As some of you may already know, [Date] will be my last working day at [Company Name]. It is with mixed emotions that I say goodbye to this incredible team and organization.
I want to take this opportunity to express my heartfelt appreciation to every one of you for your support, guidance, and friendship during my tenure. Working with all of you has been a truly rewarding experience, and I feel fortunate to have been a part of such a talented and dedicated team.
I have learned from each of you, and I am grateful for the opportunities I have had to grow both personally and professionally. I want to thank [Manager’s Name] for their leadership and support, as well as my colleagues for their collaborative nature and for creating a cheerful work environment.
While I am sad to be leaving, I am also excited for the new adventures that lie ahead. I hope to keep in touch with all of you and continue our friendship outside of the office. Thank you once again for everything. I will always look back on my time at [Company Name] with fondness and gratitude.
Best regards,
[Your Name]
5. Last Working Day Email to a Client
Last Working Day Email
Dear [Client’s Name],
I am mailing you to let you know that [Date] will be my last day at [Company Name]. It has been a pleasure working with you and your team, and I wanted to express my gratitude for the opportunity to collaborate with you.
I am grateful for the trust you have placed in me and [Company Name] and for the valuable experiences and insights I have gained while working on [Project Name] with you. Your professionalism and dedication to our project have been truly inspiring, and I have learned a great deal from our interactions.
While I am sad to be leaving, I am also excited for the new opportunities that lie ahead. I want to assure you that my replacement, [Name of Replacement], will be fully briefed on our project and will ensure a smooth transition. You can reach out to them at [Replacement’s Email Address] for any assistance you may need.
Thank you once again for your collaboration and support. I wish you and your team continued success in all your endeavours.
Best regards,
[Your Name]
Tips on How to Write a Goodbye Email on Last Working Day
Once you have submitted your resignation letter, before getting into the process of writing a goodbye email to colleagues on last working day, there are certain things to keep in mind. For starters, you should ensure that you are sharing only the positive experiences in the office.
Similarly, you can share your gratitude and well wishes with the email, which will help everyone understand the value of your company and your colleagues in your life.
So, let us share a few tips for writing a goodbye email on last working day, to your coworkers:
➔ Create a Robust Subject Line
The subject line is essential for any email as it ensures that the email will be opened and read by the recipient.
For the last-day email, you can include some inside jokes with your closest colleagues, while keeping the tone professional for other co-workers and seniors.
Additionally, you should also ensure that you are using the minimum number of words to put your message across, while also making it interesting enough to pique the curiosity of your recipients. Having such a last working day email subject line not only ensures that the email will be opened but also provides them with a context of the message inside.
➔ Mention the Reason for Leaving
You must mention the reason for leaving the organization in the last-day email. A major reason for sharing this email is to let everyone know that you are leaving the company and hence, you should mention the reason for leaving in the email.
Providing the reason for leaving will help you have the right closure with your colleagues. It will help them understand the circumstances which led you to leave the company.
Hence, they will be more empathetic towards your decision and may even become a part of your support network.
➔ Share your Gratitude
Along with sharing the reason for leaving, you should also share your gratitude for the wonderful people you work with.
While it may not always have been a pleasant journey, you would have had some positive experiences, as well as learnt multiple new things over time.
You can mention some experiences that you have shared, lessons learnt, and the support you have received over time.
Irrespective of whether you have stayed with the current company for multiple months or years, you can still craft an email highlighting the shared experiences and the lessons learnt.
➔ Include the Last Working Date
Additionally, it is also crucial that you share the last working date in the email. You should inform your last working date near the beginning of the email as it is one of the essential components of this email.
By setting the date, you are also letting them know that you are available only until that day; so, if anyone has any work which requires your attention, they can get in touch with you before your last day.
It also helps your colleagues prepare mentally for your departure from the company. Sharing your last working date will also help your coworkers to plan for your last-day party without enquiring you about it!
➔ Send the Message on Time
It is crucial to send the farewell email to your colleagues at the right time as it informs everyone about your last working day. Ideally, you can wait until the last day or send it a day or two before your last day in the office.
However, you should keep in mind that others would respond to your email and hence, you should email sooner if you were to lose access to your official email ID once you leave.
Moreover, if you are going to include your clientele who correspond with you, it would be wise to message them sooner as they can enquire about their future correspondence.
➔ Provide a Personal Touch
It would also be good to personalize the email, especially for those colleagues with whom you work with daily. While crafting separate emails for each colleague may not be feasible, you can tweak a part of it to ensure that you get your message across to them.
It will be helpful to share some inside jokes as well as mention how they have made your workplace better for you, while also sharing some mutual experiences which helped you bond with each other.
By personalizing the message, you will also be helping your colleague understand how much you value their friendship in the workplace.
➔ Include Positive Experiences
Positive experiences help create a lasting impression. Since the goodbye email to colleagues acts as a final message to your coworkers, ensure that you set a positive tone. You can have an informal tone with your colleagues while having a more professional tone for your seniors.
Additionally, make sure that you stay positive throughout the email. Even if you have had negative experiences in the company, the last-day-in-office email is not the place to share it. By leaving on a positive note, you make sure that everyone remembers you fondly for the time that you share with them.
➔ Include Contact Information
Similarly, you can include your contact information within the email if you wish to keep in touch with your workmates after leaving the organization. Since you would not be reachable by work phone or email once you leave the company, you should include your personal email address or phone number in the last-day email.
You can also encourage them to share their personal information if they wish to stay in touch after you leave the organization. Alternatively, you can also suggest that you stay connected on a professional social media platform like LinkedIn, which helps you build your professional network too.
➔ Leave Wishes for Future
It is also crucial to leave wishes for the future within your farewell email to coworkers. Towards the end of the email, you should wish for their well-being and a prosperous career ahead. By ending the email with such a warm message, you ensure that they remember you fondly with a sense of goodwill.
By signing off your email in a warm tone, you can foster a feeling of friendliness which leaves a lasting impression in your recipients’ minds. Since the email already speaks about staying in touch, wishing for their well-being helps them understand that you truly mean what you say and hence, they will be more prone to reciprocate the love.
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➔ Keep it Short yet Interesting
As with any professional document, a farewell email should be concise, yet interesting. By keeping it short and simple, you ensure that they will go through the entire email. Having a lengthy email will not only dilute the impact of the email but also make it unexciting for the recipients.
Hence, you should focus on putting forward your thoughts in a concise manner. Also, ensure that your punctuation and formatting are on point, to ensure that the essence of the email is not lost. By keeping your email short and interesting, you can maintain the formal nature of the email, further improving the chances of reading the entire email.
➔ Proofread Multiple Times
Finally, once you have written the entire email, you should proofread it multiple times before sending it. There is nothing more embarrassing than finding spelling, punctuation, or grammatical errors after you hit ‘Send’. Hence, you should proofread the entire farewell email to your colleagues several times.
If you are unsure of finding errors, you can also get help from online tools such as Grammarly, ChatGPT, and others to ensure that your email is precise to the point. Additionally, you can also ask a friend or family member to proofread it for you just to ensure that you are conveying everything as intended.
Conclusion
So, there you have it! Since goodbye email on last working day are hard, it is ideal to send a farewell email to coworkers and seniors to share your message within your organization.
Since it would be the last message you will be sharing with everyone, make sure that it creates a lasting impression of the fond memories they shared with you.
Similarly, make use of the different kinds of templates we have shared here for crafting a farewell mail, which will not only help them stay in touch with you but also increase your professional network.
These templates are tailored for specific usage, and hence, they will provide you with a robust idea of the details to include a farewell email targeted towards specific categories of people in your office.
FAQs on Last Working Day Email
1. Should I send an Email on my Last Day?
Yes, you should send an email for the last working day since it will be the final message that you will be sharing with your current company. A farewell email to coworkers helps in letting everyone know that you wish to stay in touch.
2. What is your Last Working Day?
The last working day is the last day when you go to work before leaving a company. It is the day when your offboarding formalities are completed and you are furnished with the relieving and experience letters through the employee offboarding software.
3. Is Goodbye a Formal Word?
Goodbye is a formal word used to bid farewell to someone or something. It can be incorporated into your last working day email to allow your coworkers and seniors, a final goodbye. You can also use ‘farewell’ and ‘cheers’.
