Simplified Payroll and HR Software for Schools and Colleges

The short answer to your query is ‘Yes’.

Being an educational institution, you may have different kinds of staff employed in your establishment. You would have academic staff, such as teachers and lecturers, and non-academic staff, such as clerks and administrators. Similarly, you may have employees with different employment types, such as interns, contractual staff, and permanent employees.

The payroll structure varies as per the employment type. Hence, we provide highly customizable payroll software where you can define each aspect of your employee payroll, which makes it a highly versatile option for managing the complete payroll process of your institution.

The best option to capture the attendance of school staff is using digital options at your disposal. Most schools and educational institutions prefer biometrics-based attendance capture since it is accurate and foolproof. However, there is the additional cost overhead incurred in buying and setting up the biometrics hardware and its regular maintenance.

Hence, we have introduced intelligent facial recognition-based attendance. Your staff members can mark their own attendance using our dedicated mobile app, which removes the additional cost of hardware. Additionally, our app is integrated with geo-fencing features, ensuring that the attendance captured is authentic. Even in case of hardware failures, the attendance regularization option helps avoid multiple to and fro emails, ensuring a streamlined attendance and an efficient school payroll system.

With the help of school HR software, the teachers can use the dedicated Employee Self-Service (ESS) Portals to apply for leaves. They can also attach proofs with absence requests to provide reasons for their leave requests. The headteachers can approve these requests from their own ESS portals, which the teachers can check for themselves. As a result, the process becomes intuitive for teachers and headteachers.

With the dedicated mobile app for the education industry, the process becomes even more streamlined due to the timely phone notifications, which help alert the approving manager of new requests and the employee of the approvals. It also improves payroll management efficiency.

With the help of an ESS Portal available in the HR software for schools, teachers can access their employment-related information such as last drawn salary, leave details, provident fund and tax information, attendance data and much more. They can view their personal information on the company records and make changes if required without disturbing the school HR.

Additionally, the teachers can download their payslips and request various approvals, such as leaves, attendance regularization, on-duty, and more, within a few clicks. Moreover, they can also view the status of these requests with a dedicated notification section and any important update in the handy ‘Latest News’ section of their ESS Dashboard. All of these features result in improved employee engagement and retention.

Any robust HR and payroll software for education industry has several features for effective employee management. A robust ESS portal, an intuitive mobile app, easy access to information, round-the-clock remote availability, a simplified payroll system, and easy requests are some of the significant factors that contribute towards improving the overall engagement rate of the employees of your school.

With the help of an HRMS system, the HRs of your school can also undertake their tasks with utmost efficiency. It results in on-time leaves, transparent appraisals, accurate payroll, automated compliances, insightful reports, interactive surveys, and more, making the lives of HR easier. It leaves them with more productive time to strategize effective techniques to improve the engagement rate of your employees further.

Deploying HR and payroll software for schools based on the cloud architecture has multiple advantages over the traditional HRMS platforms for education industry. The most significant benefit is the round-the-clock availability and remote access to the database, which is synonymous with any cloud platform. Additionally, you can avoid the costly hardware cost incurred in the case of a traditional HRMS for education sector, primarily related to the procurement and regular maintenance of the server. The software can be integrated with other ERP solutions for easier management.

Another major issue with the client-server architecture is the manual update. Cloud-based HRMS always remain updated on the cloud as the software vendor maintains them. Hence, any change in statutory compliance is automatically updated on the cloud, ensuring that your business remains 100% compliant with all regulations. The database also remains more secure on the cloud with the help of military-grade encryption standards and user access control mechanisms.